FENS, the Société des Neurosciences and the Forum organisers are closely monitoring the rapidly changing COVID-19 situation and are committed to creating a safe and effective meeting experience for all our participants.

The health and safety of Forum delegates are our highest priorities. We are doing everything we can to ensure clear and transparent procedures in compliance with current public health regulations. We will be updating information and safety guidelines regularly as conditions evolve. Thank you for your patience, understanding and support.

Cancellation Policy

Registration Change and Cancellation Policy

Attendees can cancel their registration at any time, though the following applies regarding exchanges and refunds:

  1. Full cancellation with full reimbursement up to 8 April 2022 (23:59 CEST)
  2. Registrations for physical participation can be exchanged for virtual participation or vice versa up to 8 April 2022 (23:59 CEST). The difference in cost will be reimbursed to the attendee.
  3. Exchanges from physical to virtual participation requested after 8 April 2022 (23:59 CEST) do not entail a refund, unless force majeure circumstances require FENS to make a unilateral decision to convert all registrations to virtual attendance.
  4. In case of cancellation of the physical meeting due to force majeure* circumstances, physical attendees will have a choice between:
    1. Cancelling participation altogether and getting a full refund
    2. Changing registration for online participation with a refund of the difference in price.
  5. Registrations for virtual attendance are ineligible for a refund.

 Change from physical attendance to online attendance or vice versa

  1. If there is a change from physical attendance to online attendance before 8 April 2022 (23:59 CEST), the difference will be refunded. After 8 April 2022 (23:59 CEST), no refund will be possible.
  2. If there is a change from online to physical attendance, the difference between the amount already paid and the onsite participation fee will be charged

15 Euro handling fees will apply for any change only after April 8th.

Abstract withdrawal only

Abstract withdrawal can be requested by e-mail, addressed to FENS_abstracts@kenes.com

The abstract fee will be refunded in full for cancellation received until 22 April 2022 midnight CEST. The abstract fee will be refunded minus 50% for cancellations received no later than 14 May 2022. Thereafter, no refunds will be made.

Submitted abstracts are not included in the scientific programme if the first author cancelled their registration, or if the payment of the registration fee is not received on the FENS Forum 2022 bank account by 14 May 2022.​

Travel information

As travel requirements and restrictions do change on a frequent basis, we recommend checking your airline’s website for requirements to enter France (and a connection country, if any), as well as consulting the following sources of information in the months and weeks leading up to your travel: